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Administration Intern

Administration Intern

59 Productions

London

Posted on 13 April 2017

Administration Intern at 59 Productions

Reports to: General Manager
Salary band A: £17,850 PA
Line Manages: n/a
Works with: General Manager, Administrator Producers, all employees and freelance content creative team Application Deadline: Wednesday 3 May 2017
Interviews: Week commencing 15 May 2017 in London

Internships are normally set for 3 or 6 month periods, 5 days per week with a pro rata holiday allowance.

Overall purpose of the job:
To assist the General Manager and Administrator in the day to day business management and administration of the company. To work as a cohesive member of the team and provide support and facilitation across a range of projects and company tasks as required.


Day to day responsibilities will include but not be limited to:

Financial Administration:

- Collating and scanning receipts
- Coding and entering invoices and receipts into Quickbooks accounting software
- Compiling expense claims for senior staff office
- Providing the first point of contact for the company to all visitors, deliveries, phone calls and other incoming enquiries
- Maintaining stationary and general office supplies and placing orders / purchasing as required
- Maintaining the general appearance of the studio

General Assistance:

- Preparing the office for meetings, providing refreshments etc.
- Receiving all post and deliveries to the studio
- Arranging couriers and other transport
- Filing, record keeping and document management
- Any further general or administrative tasks and reasonably requested management

Training opportunities will include:

- Insight into company management and administration within a busy international business
- Mentoring from General Manager
- One to one sessions with the Administrator and Producers
- Attendance at certain company meetings

Person specification:

Essential:

- Excellent administration and organisational
- Exceptional attention to detail
- Experience of working in a busy office environment
- Absolute discretion when handing sensitive information
- Proficient in Microsoft Office suite
- A high level of literacy and numeracy
- A knowledge of and interest in the arts, performing arts, exhibitions or design sectors

How to Apply

Applications are to be made using our online application form which can be found on our website www.59productions.co.uk/jobs