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Studio Coordinator and Front-of-Studio

Studio Coordinator and Front-of-Studio

Adaptive Lab


Posted on 11 October 2017

Studio Coordinator and Front-of-Studio at Adaptive Lab

Every day the team here at Adaptive Lab are partnering with ambitious leaders at world-class companies to help build products, services, and Beta businesses — that launch faster, grow quicker, and behave bolder.

We’re growing and recently this has involved moving to an amazing new studio in Old Street and welcoming a fair few new people onto our team. We’re looking to bring someone onto our Studio team to work closely with our Studio Manager to manage our space and help create an even more productive and fun environment for everyone here. You will own the experience of guests visiting our studio and support broader team goings on, heavily impacting the experience of what it’s like to work and hang out here.

This role has defined working hours - 08.30-17.30, with the occasional need to work outside of working hours to assist with events and other activities.

As a Studio Coordinator at Adaptive Lab, you will:

Studio support:
- Ensure our studio is welcoming and ready to work within. This will include looking after our reception area - from answering the door, greeting clients, contractors, and other visitors like couriers, setting-up and clearing meeting rooms, managing refreshments for meetings and workshops, etc
- Answer and filter telephone calls, passing on messages to the team when required
- Order, organise and maintain stationery kits, stationary areas, and our office printers
- Be a strong presence in our space, regularly walking around our studio to check everyone is looking after our working environment, everything is in order, and operations are running smoothly
- Assist with our finance operations, including daily filing of business card expense receipts and assisting with the Leadership team's expenses as required
- Feed us jobsboard/images/smileys/wink.gif" width="19" height="19" alt="wink" style="border:0;" /> We’re a hungry bunch and we take food seriously! You will keep our snack areas in check, monitoring supplies, placing orders, and replenishing food and drinks throughout the day/week
- Photocopy and scanning as and when required, to ensure we have a tip-top online filing system
- Occasional errands and other studio admin support
- Liaise with our partners and suppliers, to ensure they are up-to-date with current goings on and have everything they need
- Assist our Studio Manager with ad hoc tasks when required.

- Support our events by managing some logistics and set-up, and attending
- We host a bunch of different types of events and this aspect of the role will flex up and down depending on what we have going on.

Successful candidates for this role will have:
- At least 1-year full-time experience within a similar administrative support or front of house role
- Good working knowledge of Gmail, Google Apps, and Microsoft Office
- The ability to work independently as well as in a team
- Excellent communication skills
- Comfort with ambiguity and the ability to stay calm under pressure
- A ‘can do’ attitude
- An eye for detail and someone that takes pride in their work.

This role will only grow as the business grows and is a fantastic opportunity for someone who loves this kind of role and wants to work in a brilliant work environment. You will own so many elements of how we organise ourselves and operate, and we’re looking for someone who will take pride in this, bring passion and personality to the studio, and grow the role.

We're going to treat you properly:
- Generous and competitive salary (they're benchmarked and we're proud)
- Paid-for private healthcare packages to choose from
- Company pension contribution
- 20 days of holidays, plus 8 days of bank holidays (with a couple extra available to you when you need and want them) Plus, additional Christmas closure to save these days for the rest of the year
- Childcare support, including additional time off when you need to attend appointments and childcare vouchers
- Cycle to Work scheme
- Flexible working programmes. Many of the team have other things that they are involved in and we're on a mission to design a place to work where this is encouraged and supported. There is no one model to fit all so feel free to talk to us about what you need
- Individual training budget for personal development (you'll have £1000 to attend conferences, buy books, crash courses, or seek out some coaching, in addition to our company-wide activities and spend)
- Communities of Practice meetups every week. Connect with your team or join other teams to share interesting things, seek out feedback, and work on side projects together
- Social events every month. We've been locked in a room with a zombie, gone climbing, ran around laser quest, brewed our own beer, learnt magic and held a couple of poker nights
- Quarterly company days. We take ourselves out of the office regularly and each time we try to focus on something we're currently doing or something coming up. It's our time to set strategy, prioritise plans and make sure everyone is involved. It's also just a lot of fun.

If this is the kind of gig and company you like the sound of we’d love to hear from you!