Stockwool

Document Controller

Job Added: 06 February 2020
Applications Close: 07 March 2020
Level: Mid-Weight
Contract: Part Time
Based: London
Salary: Undisclosed
Website: stockwool.co.uk
Twitter: @stockwool

DOCUMENT CONTROLLER – PART-TIME FIXED-TERM CONTRACT, MATERNITY COVER

Stockwool, as a leading UK architectural practice for urban regeneration, has built up a portfolio of acclaimed projects across the capital and the South East. To us, creating places that enrich all of our lives is everything. Our reputation for quality and exceeding clients' expectations is built on our belief that successful urban regeneration makes a positive difference to people and communities.

This is a great opportunity for a bright and capable Document Controller to play a vital role in delivering administrative and project support across our fast-paced, professional and creative architecture practice.

We are looking for a flexible and proactive Document Controller with great attention to detail, enthusiasm, initiative and the ability to manage a varied workload. The position will be part-time three days per week (22.5hrs, ideally working Wednesday to Friday) for a minimum nine-month period to start in early March 2020. You will be a confident multi-tasker with a background in an architectural, design or construction environment. Please note that this role is purely administrative and does not include any architectural work.


Project administration and support including:

  • Document control and drawing upload in compliance with our protocols
  • Setting up and maintaining electronic and physical filing for all projects
  • Maintaining up to date project information and records
  • Proofreading, editing and formatting documents and reports
  • Archiving and maintaining archive database
  • Formal submission and uploading of design information to online portals for planning and building control applications and application payments
  • Drafting fee letters, project programmes and other project administration
  • General admin duties including reception cover
  • Developing systems and protocols to respond to changing needs and improve our processes
  • Liaison with clients and sub consultants


You will have:

  • At least two years relevant experience
  • Excellent communication skills – both written and verbal
  • A confident and cheerful can-do attitude with bags of common sense
  • A methodical approach to work and an eye for detail
  • A resourceful nature and efficient way of working
  • Strong Microsoft Office skills and knowledge of Adobe Creative Suite
  • Experience using 4projects, Conject, Asite or other document management portals, would be advantageous
  • IT expertise or experience in IT support would be considered advantageous


The culture of our Practice is unique. We have worked hard to create an environment where every member of our team is treated as an individual and where sharing knowledge and working collaboratively is not just encouraged, it's the norm.

We regret that due to the high number of anticipated responses we are unable to respond to unsuccessful applicants. We are an equal opportunities employer. No agencies please.

How to apply

If this role excites you, please send your CV with a covering letter to [email protected] quoting reference IYCJ_DC_FEB20.