Tassomai

Finance Assistant & Office Manager

Based: London
Level: Junior
Salary: £24,000 to £28,000
Contract: Full Time
Applications Close: 14 November 2018
Website: tassomai.com
Twitter: @Tassomai
Job Listing Added: 15 October 2018

Finance Assistant & Office Manager
What’s the challenge?
As we scale, both in terms of our client and employee numbers, we need to ensure that the day to day financial and operational needs of the business are looked after.


The primary focus of this role is to support the Finance Manager with the day to day financial needs of the business, but you will also be responsible for smooth running of our working environment.


Finance Assistant Responsibilities (Two thirds of the role)
Day to day bookkeeping duties
Weekly/Monthly reconciliation of main/credit card/expense/petty cash accounts.
Daily banking duties - cashing cheques, ensuring timely payments to suppliers, liaising with school bursars with ad hoc accounting queries.
Invoicing schools and on occasion private clients
Utilising Xero Accounts, Google Sheets
CRM management
Chasing outstanding invoices with view to ensuring prompt payment whilst maintaining a good relationship with the finance managers from the schools.
Great attention to detail and the maturity to handle confidential information is a must
Logging expenses
Willingness to assist the finance manager with other tasks of importance when needed such as year end/audit.


Office & Facilities Manager Responsibilities (The remaining third)
Oversee day-to-day Office Management duties: larder, stationery & marketing supplies, equipment, mailing, liaising with cleaners etc
Efficiently work within a set budget and cut costs where possible
Work with Finance & HR to ensure all employees have what they need to work effectively
Help to organise office events: birthdays, christmas party, leaving parties etc.
Help us take care of our visitors
Work with HR and Management team to onboard new employees
Work with HR and Management to source and move to a shiny new office!
Ensure Tassomai hardware is running well
Point of contact for all internal enquiries about software or hardware.
Point of contact for internal enquires about connection to the internet.
Ensuring new employees get an appropriate device when joining (if appropriate).
Ensuring new employees and guest visitors are able to connect to the internet
Safeguard sensitive information on devices for out of office use.
Safeguard devices with appropriate encryption incase they become lost or stolen.


Skills
Experience of using Excel a must
Experience of using Xero accounts a bonus
Experience of using a CRM a bonus (we use Insightly)
Quick learner
Highly numerate
Attention to detail & observant
Technically minded


Salary: £24k - £28

How to Apply

Please send all applications to [email protected] As well as an up to date CV, please also send your answers to the following questions: Why do you want to work at Tassomai? What would you like to learn during your time at Tassomai? If you had £500 to spend on personal development, how would you spend it?