Knox Bhavan Architects

Studio Manager, Maternity Cover (8-10 months)

Based: London
Level: Mid-Weight
Salary: Undisclosed
Contract: Part Time, Fixed-term
Applications Close: 02 December 2018
Twitter: @knoxbhavan
Job Listing Added: 05 November 2018

Knox Bhavan Architects are a multi award-winning architectural practice looking for part-time Studio Manager maternity cover, to join the team of 11 Architects and Architectural Assistants in their South East London studio.

The Studio Manager will be responsible for ensuring the smooth running of the office. This is a varied role which would suit a proactive, highly organised individual with excellent administrative and communication skills and good attention to detail. Previous experience in a similar role is desirable. Good general IT skills are necessary and knowledge of CMAP is desirable but not required.

The position will be part-time (3/4 days per week) and will require a staged handover starting towards the end of December.

Typical responsibilities:

General Studio Management
• Answering incoming calls and managing post
• Administering printer contracts and maintaining stationary levels
• Basic IT problem solving in-house
• Liaising with our external IT and Technical support team
• Ordering office supplies and weekly office lunch shop
• Manage filing and archiving systems
• Support the wider team
• Helping to manage the diary
• Assisting the Partners with occasional travel bookings
• Arrange CPDs

Finance & Project Administration
• Run the weekly all-staff project progress meeting
• Manage incoming job enquiries
• Assist with project time and budget tracking on CMAP
• Assist the partners with job resourcing
• Assist the partners with Fee Agreements
• Invoicing fees and expenses
• Assistance with setting up documents for competitions and job getting
• Book keeping to assist the accountant (VAT, PAYE, pensions etc.)
• Paying Invoices
• Negotiating insurance renewals including Professional Indemnity

HR Administration
• Assist with admin associated with recruitment, employment contracts and progress reviews
• Inducting and setting up new users on office systems
• Update policy handbooks

• Liaising with our external PR agency and keeping them up to date of any news
• Filing photography of completed jobs and providing this to the PR team
• Filing all digital and physical press
• Undertaking some basic website updates and liaising with the external website team re further updates
• Social media updates (twitter, Instagram, web news updates etc.)
• Occasional coordination of special events

Salary dependent on experience
20 days holiday pro-rata (excluding bank holidays)
Pension in line with the Government Auto Enrolment scheme
Free healthy lunch offered daily
Free yoga offered weekly
CycleScheme available

How to Apply

Please email Emily Glazier at [email protected] with your covering letter and CV. References will be requested if shortlisted. We look forward to hearing from you.