Rankin Photography Ltd

Executive Assistant

Based: London
Level: Mid-Weight
Salary: Undisclosed
Contract: Full Time
Applications Close: 22 February 2019
Website: rankin.co.uk
Twitter: @Rankinphoto
Job Listing Added: 23 January 2019

We have a fantastic opportunity for a bright, charming and ambitious Executive Assistant.


We are looking for someone resourceful, efficient and highly professional who is passionate about using their initiative and intuition to ensure the work and personal life of our founder and the Global Executive Producer runs smoothly.


You will be a team player who enjoys working closely with others but also motivated when working alone. You will be positive and personable and will take pride in acting as the front line for the Directors and therefore the business.


The role reports to the Director of Operations. It works closely with the production desk.


Responsibilities:


Provide seamless and proactive support to the Directors including:


• Monitor emails to assist with prioritisation
• Providing an effective diary service understanding priorities and short, medium and long term commitments
• Prepare and collate information ahead of meetings to ensure efficiency, i.e. attendees, purpose of meeting, agenda, supporting documents and follow up actions
• Assisting in agenda setting for senior management team meetings and ensuring Chief Executive has regular meetings with all direct reports
• Filter all enquiries on behalf of the Directors to ensure their time is spent effectively
• Meet and greet visitors
• Provide expenses and admin assistance
• Prepare documents (written and presentations) and draft communications on behalf of directors
• Attend meetings as required and write minutes and ensure follow up occurs.
• Undertake desk research where appropriate
• Arrange travel and trips
• Oversee the running of personal errands by a team of assistants
• Assist and support with personal admin such as bill payments, travel arrangements etc


The ideal candidate will be:


• A highly organised and personable individual
• Highly articulate with excellent command of English
• Have strong interpersonal skills
• Solution focused
• Sense of humour
• Discrete

How to Apply

Email: [email protected] with ‘Your Name – Exec Assistant’ in the subject field, attaching a CV, and brief cover letter that must address the above criteria. Candidates unable to prove their right to work in the UK will not be shortlisted.

Please note that we are unable to respond to every application due to the volume received. Only successful candidates will be contacted.