The Digital Fairy

Project Manager

Based: London
Level: Director, Senior, Mid-Weight
Salary: Undisclosed
Contract: Full Time
Applications Close: 12 April 2019
Twitter: @thedigifairyz
Job Listing Added: 26 February 2019

The Digital Fairy is a youth-focused independent digital studio based in Hackney. We create innovative and exciting work for such as Nike, Gurls Talk, Shrimps, Beauty stack and Shrimps. You can check us out here www.instagram.com/thedigifairy


The Project Manager will be responsible for managing and overseeing our key clients and internal projects across design, digital marketing and production. Your responsibilities include the coordination and completion of projects on time within budget and within scope, including all aspects of projects from contracts and quotes to timelines, delivery and completion.


You will work closely with each division lead to provide the client with realistic and clear timelines and will summarise progress of project on a weekly basis, both to external and internal parties, where necessary. You will report directly into the Business Manager, preparing status reports and documents for all senior management and clients to review at project kick off and will maintain them throughout the project. You will work directly with division leads and liaise with clients to ensure deliverables fall within the applicable scope and budget.


You will be required to perform a variety of tasks from project sign off and campaign planning to account management and team briefings. You will enhance department and organisation, owning the project process and ensuring smooth and seamless delivery across the company.


RESPONSIBILITIES


- Main point of contact for your clients and stakeholders, reporting into the Business Manager and internal management team
- Completely responsible for all project deliverables and workflow. Following client briefs and deadlines, setting internal briefs and deadlines. Develop a detailed project plan and internal project meetings to monitor and track progress and correspondence to the brief
- Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility within budget
- Coordinate internal resources and third parties/vendors for flawless execution of projects. Ensure resource availability and allocation
- Control the sign off process including producing quotes, budget negotiations, contracts and SOW
- Manage changes to the project scope, project schedule and project costs using appropriate verification techniques, reporting solutions to the Business Manager and managing client expectations
- Ability to build and maintain comprehensive project documents and use of tracking tools in collaboration with the Business Manager and department leads. Structuring projects and devising efficient processes
- During/Post project – measure project performance using appropriate tools. Reporting learnings to Business Manager, wider management and client
- Carry out risk management to minimise project risks
- You will be be responsible for problem solving and any necessary damage control, suggesting appropriate solutions to the Business Manager and other senior management
- Establish and maintain relationships with third parties/vendors building our contact book within a range of creative disciplines
- Delegate project tasks based on individual strengths, skill sets and experience levels
- Meet budgetary objectives for both the business and client and make adjustments to project constraints based on financial analysis
- Perform other related duties as assigned


REQUIREMENTS


- Previous agency or multiple stakeholder experience with the ability to seamlessly lead several projects/teams at one time
- Proven working experience in Project Management end to end, including documenting and tracking timing plans, statement of work, contracts, production schedules, managing resources and managing a project team
- Experience managing projects from various creative disciplines – website, digital, social, content and strategy. You will already have a strong experience of all services and understanding of all workflows and contacts
- Hot on finances – you will be confident when quoting, budgeting and negotiating. Experience working with budgets over £100k without support
- You’re the most proactive person you know with a sharp attention to detail and unbeatable problem solving skills
- Your communication skills will be second to none, being able to build excellent relationships with clients, build/nurture a team and get the best results from suppliers
- You’re personable but firm. You can motivate your team and suppliers and ensure clients are happy by delivering the best standard of work within the specified budget

How to Apply

To apply please quote 'PROJECT MANAGER' as the email subject to [email protected] with your CV, portfolio and an explanation about why you’re the best person for the job.