Violet Films

Executive Assistant

Job Added: 13 May 2019
Applications Close: 20 May 2019
Level: Junior
Contract: Freelance
Based: London
Salary: Undisclosed
Twitter: @violetfilms

Violet Films are looking for a motivated and proactive Executive Assistant to the Company Director/Producer.

About Violet Films

Violet Films have an established track record producing powerful films, amplifying timely global issues with a high standard of cinematic quality. Past films included and the Academy-Award winning short documentary THE WHITE HELMETS, BAFTA and Academy Award nominated VIRUNGA, BIFA winning EVELYN and the upcoming Netflix Original feature doc, THE EDGE OF DEMOCRACY.

Violet Films is an industry pioneer in strategising and implementing impact campaigns to accompany film releases, notable successes include NO FIRE ZONE, VIRUNGA, THE WHITE HELMETS, HUMAN FLOW and EVELYN.

Additionally, Violet Films provides strategic communications consultancy to institutions, foundations and private clients.

About the Role

Temporary contract with potential for longer term in the future. Negotiable hours/days. Flexible working welcomed.

Start date: May 28, 2019

End date: TBC

Location: South London

Deadline for applying: May 16th 2019

Violet are looking for an executive assistant to provide integral support to the company director. You will be required to manage all aspects of a busy workday schedule (diarising appointments / calls). You will need to be self motivated, meticulous and flexible, and able to handle a wide range of tasks. In a small but very busy team, a can-do attitude and willingness to test your skills is essential.

Past experience in executive assistant or administrative support roles are desired, but not essential - any candidate will have fantastic organisational skills & time management, and be able to work quickly and effectively across a variety of assignments - from basic to complex, and usually under time pressure. Excellent attention to detail and confident/efficient communication are vital.

The role will provide exposure to many aspects of film production and a keen interest in social and political issues would be highly beneficial.

Responsibilities are not limited to, but likely to include:

Diary Management: managing calendars, organising calls and meetings across multiple time zones.

Travel Management: organising and booking travel arrangements, liaising with a broad range of partners to ensure that logistics are being appropriately managed, preparing detailed schedules/itineraries.

Office Management: ensure smooth day-to-day running of the office.

Expenses and Invoicing: logging expenses and preparing invoices, liaising with bookkeeping and accountancy support

Social Media: maintaining the Violet social channels

Impact: support with outreach and impact, researching issues, being able to quickly find information, assisting to implement campaigns

Film Project Research: researching appropriate film contributors/projects, script reading, edit reviews and draft treatment preparation

How to apply

Please send your CV and a short covering note, including why you want to work at Violet Films and why you would be a good fit, to [email protected]