Seen Displays

Project Coordinator

Job Added: 19 July 2019
Applications Close: 18 August 2019
Level: Junior
Contract: Full Time
Based: London
Salary: Undisclosed
Twitter: @seendisplays

We are a creative retail display agency. We seek to inspire, support and empower brands to create connected human experiences that deliver measurable commercial value.

At Seen Displays we are as passionate about being an intelligent creative partner to our clients as we are to our team members. We are a dedicated team that feels:

• Inspired – a creative environment and cultural stimulus
• Empowered – you have the opportunity to shape the way the agency grows
• Challenged – we’ll push you to deliver against your potential
• Encouraged – we’ll support your development and growth

Project Coordination
• Assisting on up to 2-3 projects simultaneously, all at varying stages of design, production or implementation.
• Project Managing smaller projects through every stage of the process to ensure it meets the client brief and expectations.
• Liaising with Clients, Suppliers and Design team.
• Sourcing relevant props and suppliers for specific projects often working from a drawing or a written brief; getting comparative quotes and creating strong supplier relations.
• Knowledge on building timelines and critical paths to ensure all projects are delivered on time.
• On-site assistance and support on installations and de-rigs.

Project Accounting
• Creating job numbers and purchase orders
• Supporting PMs with budget and quote creation, reconciling and invoicing.
• Managing supplier, freelance and courier invoices.

Team Development & Communication
• Managing and mentoring Interns.
• Organise team’s inspirational activities and coordinate internal presentations for individual reports.

Key Skills
• Demonstrating excellent communication skills when liaising with suppliers and internally; ability to communicate clearly and concisely in person, over the phone and via email, demonstrating diplomacy and good negotiation skills
• Ability to work in a fast paced environment, and to demonstrate an organised, efficient and proactive approach to all tasks.
• Ability to work on multiple jobs simultaneously and ability to prioritise sensibly and efficiently
• Solution focused with a positive outlook; ability to juggle a number of projects simultaneously, resourceful, highly organised and a good team player
• Energetic, self-motivated, consistently proactive and showing initiative; able to manage their own time well
• Mac literate in Microsoft Word, Excel, Outlook
• Good creative understanding and some familiarity with production techniques and materials.
• Attention to detail and ability to conduct thorough quality checks
• A consistently calm and patient approach and able to remain organised and positive when dealing with multiple requests

This is an office-based role that will require you to spend time in meetings and briefings, as well as staying in close contact with clients. It can be demanding, but very rewarding! Working hours will be standard office times; however deadlines and installations may stretch this further.

How to apply

Email us at [email protected] with your CV and a little bit about yourself and why you would love to join our team!