Studio Manager

A Studio Manager for Coco Capitán

Art & Photography Studio is seeking a proactive and driven candidate to manage all studio operations, and work in conjunction with the artist’s representative agency, galleries and art dealers to execute all personal and commissioned work. This position is primarily logistical but does offer the opportunity for the right person to communicate and connect with a broad creative community as well as become involved in production of art pieces, photographic shoots, exhibitions, and books.

The position is full time, based in our studio in Mallorca, Spain, starting in September 2021.

We will start holding interviews in July 2021.

Salary will be commensurate with experience, from €25,000-€30,000 pa.

Please note: this is not an opening for a Photo Assistant or Retoucher.

All applicants must be fluent in both English and Spanish and have a driving license.

QUALIFICATIONS:

• 2+ years of logistical/administrative experience in the Art/Production/Photography/Fashion industries
• Advanced-level of logistical and managerial skills with an eye for detail
• Fast learning and confidence of independent work and decision-making
• Long-term project management vision and task breakdown
• Strong communication abilities with impeccable telephone, e-mail and personal etiquette
• Ability to work under pressure in a fast paced environment while meeting deadlines
• Ability to multi-task and oversee numerous coinciding projects

WORKFLOW:

• Communicate daily with artist about progress of current projects and immediate needs
• Communicate daily with artist’s representative agency and gallery about upcoming projects, production, budgeting, and schedule
• Communicate frequently with galleries and art dealers to develop exhibitions and art sales
• Control a timeline with specific intermediate and final targets for each person in each project
• Act as a single point of contact for production involving multiple people working independently on subprojects in different locations
• Source specialist technicians, fabricators, and assistants to meet project targets
• Make or assist in logistical bookings: cars, flights, and accommodation
• Maintain a thorough calendar with all job deadlines
• Facilitate specific technical orders between artist and technicians
• Liaising with museum, gallery and art handler personnel to install and breakdown shows
• Supervise all post-production
• Deliver final work to client in physical or digital form
• Oversee and archive press coverage

ACCOUNTING:

• Strategise, negotiate and manage long-term project budgets
• Communicate weekly with accountants for review
• Submit and pay invoices promptly and independently, and collate all expenses
• Verify studio invoices are paid in given terms
• All accounting done in Xero

STUDIO MAINTENANCE:

• Daily action plan for artist, studio manager, and interns
• Weekly meetings with artist to discuss medium and long-term strategy
• Supervise assistants and interns working in the studio
• Update archive of work including physical archive, artist and agency website, and social networks
• Maintain ongoing databases of art personnel and fabricators, locations, studios, assistants, framers, printers, designers, etc.
• Personal assisting duties will be required occasionally

SCHEDULE:

• This position is full time, office hours, 5 days/week
• We encourage remote working of 1 day a week under normal conditions that will be arranged according to studio needs
• Flexible working hours required

TECHNICAL REQUIREMENTS:

• Adobe Creative Suite: Photoshop, Lightroom, InDesign at medium level (very important)
• Microsoft Office: Excel (very important), Word
• Researching, collating and presenting material for specific projects (Keynote, InDesign)
• Xero Accounting Software
• Gmail, Google Docs and Google Calendar
• Knowledge of Painting, Sculpture and Design Processes is a plus but not required
• Knowledge of Analogue and Digital camera systems is a plus but not required
• Knowledge of Darkroom Printing and Film Processing is a plus but not required